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Small boats on the water. Credit: Linda A. Cicero / Stanford News Service

Prepare for Travel

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In addition to completing the appropriate travel checklists (below), be sure to do the following for your Stanford-sponsored or Stanford-organized international travel.

Download the App

Faculty, Staff, Students

Download the International SOS Assistance App from the Apple or Google Play stores now.

Postdoctoral Scholars

Download the Assist America App from the Apple or Google Play stores now.

Submit Your Information

If you have booked your trip through Stanford Travel (e.g. Egencia, FCM (formerly Casto), United Corporate Direct, or Student Universe), your itinerary is automatically registered and you do not need to do anything further.

If you qualify for an exemption and have not used Stanford Travel, before departing on your trip, register your trip details by forwarding your itinerary confirmation from your Stanford email address to StanfordTravel@itinerary.internationalsos.com

Make sure you have entered crucial data (including health information) into your MyTrips account.

Extra Steps for "High" or "Extreme" Risk Travel

For faculty, staff, postdocs, and graduate students

Global Risk Management has developed some guidelines for travel to "high" or "extreme" risk destinations. Some of the protocols are:

  • Secure program and Dean of School trip approval, indicating travel is related to a Stanford purpose
  • If you are a U.S. citizen, register with the local US Embassy through the Smart Traveler Enrollment Program (STEP). (If you are not a U.S. citizen, the Department of State's equivalent in your country might have a similar program.) 
  • Contact Global Risk Management (globalrisk@stanford.edu) to review itinerary, security, and logistics
  • Receive/acknowledge receipt of country/region/city risk reports
  • Sign the Stanford waiver, if necessary
  • Ensure all key program agreements/contract(s) are in place
  • Keep emergency contacts/communication plan on file
  • Verify medical insurance, including medical care abroad, medical evacuation and repatriation of remains
Travel Checklists

Key Travel Steps for Faculty, Staff, & Postdocs

Apply for a Stanford Travel Card

Identify in-country challenges and develop a contingency plan

Get a passport or check your passport's expiration date

Book your travel

Main Quad, palm trees, Hoover Tower

Review the Stanford International Travel Policy

Individual faculty, staff, graduate student and postdoctoral scholar travelers: Stanford University strongly recommends against, but does not prohibit, travel to countries where the International SOS risk rating (either the medical risk or travel risk) is “High” or “Extreme,” or where there is other reliable information of significant health or safety risks for either the country destination, or for the particular region or location.

Undergraduate student travelers: will not be permitted to countries, regions or cities where the International SOS risk rating (either the medical risk or travel risk) is “High” or “Extreme,” or where there is other reliable information of significant health or safety risks for either the country destination, or for the particular region or location.

Artistic World Map

Additional Travel Resources

Find forms, webinars, and additional travel resources on the Travelers page of the International Affairs website.